Privacy Policy

Ready to Work Online Limited (“RTW or “we”) is the owner and operator of [readytowork -full website name] and the app [Ready to Work] (together the “Platform”).

In this privacy policy, we set out what personal data we collect when you visit or use our Platform, how we process it and who we share it with.

If you have any questions about this privacy policy or how we manage to process your personal data, you can contact our Data Officer as follows:

data@[email address here]

RTW is a “data controller” and “data processor”.

 

Your personal data/information

“Personal data” is information that does or may identify a natural person. This person is called a “data subject”.

In order to use our Platform, we need to collect and process certain information about you which will be personal data. You do not have to provide us with this information, but if you do not, you will not be able to use this Platform to complete the onboarding process with your new employer through this method.

We collect the following information about you:

·       [your IP address]

·       Your email

·       Phone number(s)

·       Full name

·       Current address

·       National insurance number

·       [P45 information]

·       Bank details

·       Date of birth

·       New job title

·       [Next of kin/emergency contact details/lother]

·       Job commencement date

·       Gender/sex

·       Ethnicity

·       Disability

·       [other]

 

We collect your personal data to enable us and your employer (where appropriate) to complete the onboarding process which includes (but is not limited to):

·       Posting a uniform to your nominated address prior to your first day of work;

·       Enabling you to complete pre-employment training;

·       Reviewing and accepting employer policies and procedures

·       Creating your employment record;

·       Setting you up on your employers’ payroll;

·       [other].

 

We will also collect and process your personal data if you contact us with a question or seeking assistance.

Where you use our website for the purposes of onboarding with your new employer, much of the information we collect about you will constitute sensitive data.

 

Personal data/information collected automatically

We receive and store some personal information automatically. We use cookies and tracking technologies to obtain information when your web browser accesses our Platform or any online advertisement or content concerning us featured on a third-party website.

 

 

Legal basis on which we process your personal data/information

The lawful basis on which we process your data throughout and following the onboarding process is that of consent.

If you contact us seeing technical help or assistance, the lawful basis on which we will rely will be legitimate purpose.

 

How we share your personal data

We are a data controller and data processor. In order to facilitate the onboarding process with your employer, we need to share certain of your personal data with them. Your employer will also be a data controller and data processor. Where such personal data is shared, we will be a joint-controller of your personal data.

We will not sell or share your personal data with any other third party.

We use certain third parties to support our Platform and to help us offer a smooth and efficient service to you and our employer companies. Where third parties have access to personal data in respect of which we are a data controller or joint controller, we ensure that they have entered into an appropriate data processing agreement with them.

We will share or disclosure your personal data when wee are legally required to do so. This includes:

·       To comply with a legal obligation;

·       When we believe in good faith that an applicable law requires it;

·       At the request of a government or regulatory authority;

·       To protect against fraud or any technical or security vulnerabilities.

 

We do not transfer your personal data outside of the European Economic Area (EEA).

 

Data retention

We will keep your personal data for as long as we need it for the purpose it is being processed. Once the lawful purpose has ceased, your personal data will be deleted.

 

How we protect your personal data

We take every effort to keep your personal data and information secure and private. Our Platform has been designed the integrity and security of data as a priority.

Access to your personal data is permitted among our employees on a need to know basis only with each team member under strict obligations of confidentiality.

Wherever possible, we will pseudonymise or anonymise your personal data where there is no longer a legal or business need for it be retained in an identifiable form.

 

Your data subject rights

As a data subject, you have the following rights:

This is a summary of your rights relating to the personal data we hold about you.

The right to be informed.  You have the right to be provided with clear, transparent and easily understandable data about how we use your personal information and your rights.

The right to access and rectification. You have the right to access, correct or update your personal data at any time. We understand the importance of this and should you want to exercise your rights, please contact us as set out below.

The right to data portability. The personal data you have provided us with is portable. This means it can be moved, copied or transmitted electronically under certain circumstances.

The right to be forgotten. Under certain circumstances, you have the right to request that we delete your personal data. If you wish to delete the personal data we hold about you, please let us know and we will take reasonable steps to respond to your request in accordance with legal requirements. If the personal data we collect is no longer needed for any purposes and we are not required by law to retain it, we will do what we can to delete, destroy or permanently de-identify it.

The right to restrict processing. Under certain circumstances, you have the right to object to certain types of processing, including processing for direct marketing (i.e. receiving emails from us notifying you or being contacted with varying potential opportunities).

The right to lodge a complaint with a supervisory authority. You have the right to lodge a complaint directly with any local Supervisory Authority about how we process our personal data;

The right to withdraw consent. If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time by contacting the details below.

Rights related to automated decision-making. You have the right not to be subject to any decision which is based solely on automated processing in certain circumstances.

We may update this privacy policy from time to time as legally required or to reflect changes in our services.

November 2018

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